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What
is the application process for a GAP grant?
The following information is from EPA’s
grant solicitation notice and grant website.
1) Solicitation
– EPA usually distributes to Tribes an announcement
for “request for proposals” (called an “RFP”)
and what the deadlines are, around October.
2) Proposals
are usually due in January (the
date changes each year so contact your IGAP coordinator
for
exact dates). Proposals usually should be kept to about 5-6
pages and should include the following information:
a) Narrative Discussion
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If your Village has had a GAP grant before, include
a one or two paragraph summary of the progress that has
been made in the environmental program since funding began.
Describe the high priority environmental and /or human
health issues that GAP will address. |
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Describe where the environmental staff are placed within
the current organizational structure |
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List any other EPA funding sources that your Village
has, or plans to pursue, for developing environmental
programs |
b) Work Plan – Include a work plan that describes the activities/commitments that will identify capacity building efforts to address environmental and public health priorities.
Click
here on the dove  to
see a sample workplan.
The work plan is the basis for the management
and performance under the grant agreement. Each plan should
contain:
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The work plan components to be funded |
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The estimated years and estimated funding amounts
for each work plan component |
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The work plan commitments for each component and a
time frame for their completion |
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Reporting schedule |
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Performance evaluation process |
c) Budget breakdown –
Include a separate budge breakdown for each year of the proposal.
Click
here on the otter  to
see a sample budget.
d) Government endorsement
– for individual tribal governments, you should include
a tribal resolution or a tribal government endorsement of
the proposal (i.e., the Tribal leader’s signature on
the letter transmitting the proposal).
Note:
We are happy to say the SF424 is not required in your initial
proposal. You deal with it later in Step 4.
3) Funding decision
notification letters – After EPA r eviews
the proposal and makes funding decisions, the EPA Indian
Programs
Office will send out notification letters around March
to each tribe that submitted a funding proposal. Notification
letters will include:
1) the amount of funding set aside
for
which you can apply;
2) the date by which the application
must be received by EPA;
3) the EPA Project Officer’s
comments on the proposed work plan and budget; and
4) an
application
packet.
4) Application
– A complete application must be submitted to EPA to
receive the funding set aside for your Village. Applications
must include the Federal Form SF 424 and a revised
work plan and budget based on the Project Officer’s
comments received with the funding
notification letter. The application due date identified
in
the funding decision notification letter is usually sometime
in May. Applications
received after the deadline risk losing funding.
Click
here on the box for
the Grant Application Forms SF424 A-D.
5) Grant
award
– Finally – the money! Once the completed application
is received and reviewed by EPA, the Grant Specialist and/or
the Project Officer will contact your Village if any additional
revisions are necessary. Awards are usually made around
September.
Evaluation Criteria
Proposals are evaluated based on the following
factors:
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